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Fax to Email

Fax is still an essential company tool; it's cheap, fast and efficient and almost every organisation in the world has a fax machine.

But with the advance of new technology you can now receive faxes via the Internet straight to your email and send faxes from your email account in reply.

So, no more waiting around by the fax machine as messages are delivered straight to your screen, no more interrupted faxes, no more running out of or poor quality paper and no additional line rental charges.

How does it work?

RJE Comms Consultancy your fax to email provider will give you a National rate (0871), a Local rate (0845), (0844 5ppm) or a free phone number (0800) as your fax number.

When this number is dialled, it will sound like a fax machine but will actually be answered by a fax server. When a fax is sent, the server answers the call and saves the fax as a 'Tiff' file.

This file is sent to your email address as an attachment and can be picked up wherever you pick up your emails.

How can I see and print out my faxes?

Windows Imaging, which is standard on your PC, can be used to view your Tiff faxes although you are sometimes required to download special software from the Internet (usually free of charge). Mac users often have to download software that can open multi-page Tiff files.

Faxes can be forwarded on to colleagues and clients with no loss of quality and can be printed out as often as you like. They can be saved on your PC and digitally archived for future reference.

Ideal for small businesses and the travelling salesperson:

Small businesses can save money as you don't have the added expense of a fax machine (toner, paper etc) or have to have a separate line to receive faxes. Faxes come through at the same time as your email.

If your business relies on travelling salespeople, who find it hard to locate a fax machine in every hotel, they can simply download their faxes when they pick up their email. They can be anywhere in the country or even abroad.

Never engaged:

If your business receives hundreds of orders every day by fax, often customers are frustrated when they constantly hear the engaged signal. With a fax to email service they would get through every time as the fax server can handle multiple calls at the same time.

What are the advantages of fax to email?

• A traceable audit trail of faxes - allows electronic storage of information by date and time
• Information is sent direct to an individual's email account
• Services can be used as a second line to back up or divert from 'busy' existing fax machines
• Flexibility to receive information on any computer to any email account you can collect email from. This means you can still receive faxes on the move
• No problems of engaged lines or running out of paper
• The ability to receive multiple faxes at the same time - no engaged tone. Ideal for the busy office with orders coming in simultaneously
• No loss of fax quality from transmission
• Quick and user friendly. No specialist equipment or plug-ins needed
• Provides a virtual fax with no extra telephone lines required or extra usage costs incurred
• Have individual or department efax numbers
• Use as a specific number for specific promotions
• Have the security of the fax in your email box and not lying around on the fax machine for all to see
  

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